Data Recycle – Find Old Records, Clear Them Out
Set a rule once and let MYCT spot outdated records for you. Review what matches, then archive or delete it, so your database stays clean and your teams find what matters faster.
A Rule You Can Read Out Loud
Every recycle rule says what to look at, how old is old, and what to do about it.
Example rule shown for illustration.
Find, Review, Recycle
Three steps keep your data tidy without surprises.
Find
Your rules check each day for records that have gone untouched for the time you set.
Review
Open the dashboard to see every matching record and the rule that picked it.
Recycle
Archive or delete the records you no longer need and keep the rest.
Set the Rule Once
Describe what “old” means for each kind of record. The rule keeps working long after you set it up.
- Choose the type of record to clean up
- Pick the time field that marks a record as old
- Set the range in days, weeks, months or years
- Decide whether matches are archived or deleted
See It Before It Goes
Nothing disappears behind your back. The dashboard lists the records that match your rules, so you stay in control.
- One list of every record that is ready to recycle
- A sidebar of your active rules to filter by
- Select what to archive or delete and leave the rest
Archive or Delete: You Choose
Each rule has one action. Pick the one that fits the type of data.
Archive
Records leave your everyday lists and searches but stay in the database.
- Hidden from daily views
- Can be restored if you need them
- The safe choice to start with
Delete
Records are removed for good, which keeps the database as light as possible.
- Permanently removed
- Best for data with no future value
- Review the list before you confirm
Runs Quietly Every Day
Rules are checked once a day by default, so new records are caught as they age and nobody has to remember a clean-up day.
- Scheduled by default, with no manual runs
- Add several rules for different record types
- Change a rule any time as your policy changes
Highlights of Our Data Recycle App
Small controls that add up to a much cleaner system.
Any Type of Record
Create a rule for the records that pile up in your business, from leads to tickets.
Flexible Time Ranges
Use days, weeks, months or years, based on whichever date field matters.
Archive Action
Keep a record but get it out of the way.
Delete Action
Remove data you will never need again.
Review Dashboard
Check every match before you act.
Rules Sidebar
Filter the list by any active rule.
Daily Schedule
Rules check for outdated records every day, so clean-up never falls behind.
Faster Searches and Lists
Less clutter means your team finds the right record sooner.
What Teams Clean Up
A few examples of records that often build up over time.
Benefits of Working with MYCT | Data Recycle Services
- Rules written in plain language
- Archive or delete, one action per rule
- Review matching records before acting
- Daily checks with no manual effort
- Setup help and long-term support
Our Approach to Data Recycle Setup
We start with how your data grows today: which records pile up, how long you need them and what is safe to remove. Then we write the rules, test them on a review list and show your team how to manage them.
CONTACT USData Recycle Questions, Answered
Does Data Recycle delete records automatically?
Rules find the records that match. You review them and choose to archive or delete, so you stay in control of what goes.
Can I get archived records back?
Yes. Archived records are kept and can be restored. Deleted records are permanent, so we suggest starting with Archive.
How often do the rules run?
Rules are checked once a day by default.
Can I set different rules for different records?
Yes. Create a rule for each type of record, each with its own time field, time range and action.
What time ranges can I use?
Days, weeks, months or years, counted from the date field you choose, such as the last update.
Can MYCT set it up for us?
Yes. We review your data, write the rules, test them and train your team.
One Clean Database. Every Tool You Need Next.
Data Recycle works with the apps that hold the records your team uses every day.